Careers

List of 4 items.

• HR & Payroll Coordinator

  Chatham Hall seeks a candidate who will be responsible for the accurate and timely processing of payroll and benefits for all employees. This role serves as the primary point of contact for payroll inquiries, maintains payroll records, and ensures timely filing of all reports related to payroll and benefits. The candidate must demonstrate the ability to understand best practices in human resources and ensure the school keeps up with best practices. 

  
  

  Roles & Responsibilities  

  • Payroll Responsibilities:
    • Maintains payroll database 
    • Enters payroll and withholding data into payroll system and verifies accuracy prior to transmission to payroll provider; distributes live payroll checks to faculty/staff, when applicable 
    • Verifies accuracy of federal/state payroll tax reports submitted by payroll provider, including W-2 forms and quarterly 941s 
    • Prepares and reconciles general ledger entries reflecting payroll and withholding 
  • Benefit Responsibilities:
    • Oversees benefits administration 
    • Assures addition of eligible faculty/staff to all benefit programs and timely removal, when applicable 
    • Trains eligible faculty/staff on available benefits 
    • Assures that all necessary pre- and post-tax deductions for benefit programs are included in appropriate payrolls 
    • Assures accuracy of all invoices for benefit programs and approves for processing 
    • Ensures time off benefits are recorded properly 
  • Human Resource Responsibilities:
    • Assures School’s compliance with all federal and state laws concerning human resource management, payroll, and personnel 
    • Develop and train administration/faculty on interviewing, harassment, and appropriate HR topics 
    • Reviews and revises employee handbook annually, with addition, as necessary, of compliance with new regulations 
    • Responsible for filing workers compensation claims 
    • Researches and provides Chief Financial Officer with data on salary/benefit trends, salary scales/matrix models 
    • Prepares letters of intent for non-faculty/staff 
    • Maintain onboarding of all new employees 
  • Prepares audit documentation and serves as audit contact for payroll and benefit accounts 
  • Compiles and enters survey data for member organizations and insurance agents 
  • Other duties as assigned by the Chief Financial Officer 

  
  

  Qualifications 

  
  

  This position requires someone with strong analytical, organizational, communication, and problem-solving skills, energy, and initiative. Must be familiar with accounting practices and recording general ledger transactions. High-level computer skill is required, particularly with Excel. This position also requires one to be physically and mentally capable of performing multiple tasks under stressful situations. A college degree is preferred, and a major in human resources or related field is preferred. A minimum of five years experience in payroll/human resources and qualifications in either field is a plus. 

  
  

  Other Information 

  
  

  This administrative position is full-time (12 months/37.5 hours per week) and benefits-eligible. Normal hours of work are 8:30 a.m. to 4:30 p.m. Ancillary duties, projects, and special events may require additional days and hours of work. 

   

  Interest and questions may be directed to Jennifer Hiltwine at jhiltwine@chathamhall.org. 

  
  
  Full Job Description

• NursesSchool Nurse (Part-time/PRN)

  Chatham Hall, an all-girls boarding high school in Chatham, VA, seeks a passionate and collaborative Registered Nurse or Licensed Practical Nurse to join their team. 

  
  The School Nurse provides professional nursing care, promotes health and wellness, and responds to the medical needs of students and employees within the school’s community. Due to the nature of a boarding school environment, evening availability is required.

  
  Key Responsibilities:

  • Provides direct nursing care to students and employees, including assessments, treatments, and referrals as needed.
  • Administers prescribed medications and maintains accurate documentation.
  • Responds quickly and efficiently to health-related incidents and emergencies.
  • Provides timely communication with the Health Care Center Director, the Administrator on Duty (AOD), faculty, staff, and parents/guardians of students.
  • Maintains patient confidentiality in compliance with state and school policies.

  Requirements and Preferred Qualifications:

  • Current and valid Registered Nurse or Licensed Practical Nurse in Virginia or compact licensure
  • Evening availability
  • Overnight availability
  • Prior experience in a school or youth-focused healthcare setting
  • Strong attention to detail and organizational skills
  • Excellent interpersonal communication skills
  • Passion for working with adolescents in a residential environment

  Additional Information
  
  This job description outlines the primary responsibilities and necessary skills for this role. It is not an all-inclusive list of duties, expectations, or competencies. The supervisor may assign additional tasks and responsibilities as needed. This is a 10-month, hourly per diem position.
  
  

  Chatham Hall seeks candidates who will contribute to and are committed to diversity and multicultural educational practices and who demonstrate a dedication to working in a diverse community. The School values individuals who communicate effectively with diverse populations, create inclusive work environments, and engage in professional development opportunities to further inclusive management practices.
  
  To Apply
  
  Interested candidates should submit a letter of interest, resume, and three references to Katrina Veshi, Director of the Health Care Center, at kveshi@chathamhall.org. Applications will be reviewed on a rolling basis.

  
  Full Job Description

• Barn Staff

  Chatham Hall is excited to begin the search for Barn Staff. Chatham Hall—a girls’ grades 9-12 boarding and day school in southern Virginia—has been a leader in educating girls since 1894. 

  
  

  Chatham Hall seeks full-time barn help. Must be comfortable with horses and tractors, able to work on a team, and able to lift up to 50 lbs. Willing to train the right candidate. Must be 18+ and pass a background check. 

  
  

  Responsibilities include, but are not limited to:

  • Daily care of roughly 30-40 horses under the supervision of the Assistant Barn Manager
  • Clean and re-bed stalls daily
  • Turning in and out of horses daily
  • Throwing hay in paddocks
  • Paddock maintenance
  • Minor repairs to stable as needed
  • Operating farm equipment as needed
  • Dragging/watering arenas as needed

  
  

  Qualifications

  • Experience working with and handling horses safely and confidently.
  • Ability to perform physical labor in various weather conditions.
  • Basic knowledge of farm equipment and maintenance preferred.
  • Strong work ethic, reliability, and a positive attitude.
  • Ability to work independently and as part of a team.

  
  

  Schedule & Compensation:

  • Full-time positions available.
  • Some weekends and holidays may be required.
  • Compensation based on experience.

  If you’re passionate about equine care and barn life, we’d love to have you join our team! 
  
  Full Job Description

• Part-time Drivers

  Chatham Hall seeks part-time drivers to transport students and faculty in a school-owned minivan, 14-passenger bus, or 11-passenger Sprinter—no CDL required. Travel may include attending sporting events, local appointments, and airports. Must clear background check and drug screenings. Rates are dependent on the drive. 

  
  Please contact Josh Doyon at jdoyon@chathamhall.org to apply.